As a remote worker since 2018, I’ve learned that the tools you use directly impact how effectively your team communicates. Piktochart is one of those tools that, when used well, can transform how your distributed team shares information visually.
In this tutorial, I’ll share 10 practical tips for remote teams to get the most out of Piktochart — from your first login to advanced collaboration workflows. Whether you’re new to the platform or looking to level up your skills, these tips will help you create professional visuals faster.
According to a Forrester Research report on visual communication, teams that adopt visual communication tools see a 30% reduction in meeting time and a 25% increase in information retention. Let’s get started.
Tip 1: Start with the Right Template
Piktochart’s template library is your best friend. With 5,000+ professionally designed templates, there’s no reason to start from scratch.
What to do: When you log in, use the search bar to find templates by use case — “infographic,” “report,” “presentation,” “poster,” “banner,” or “social media.” Filter by category to narrow down options.
Pro tip: Before your team starts creating, designate a few “anchor templates” that match your most common use cases. Save them as team templates so everyone uses the same starting point. This saves time and ensures consistency.
Tip 2: Configure Your Brand Kit First
If you’re setting up Piktochart for a team, configure the Brand Kit before anyone starts designing. This single step prevents the most common source of inconsistency: mismatched colors and fonts.
What to do: Go to Brand Kit under your account settings. Add your brand colors (up to 10), upload your logo variations (full, icon, horizontal), and select your brand fonts. Save and apply to all new designs.
Pro tip: Create multiple Brand Kits if your team manages different brands or sub-brands. Each workspace can have its own Brand Kit, making it easy to switch between client projects.
Tip 3: Master the AI Infographic Generator
The AI infographic generator is Piktochart’s most powerful feature. It can turn a simple text prompt into a complete, well-designed infographic in seconds.
What to do: Click “AI Infographic” from the dashboard. Write a clear, specific prompt describing what you need. Include the topic, key points, and target audience. For example: “Quarterly sales report showing revenue growth, top products, and regional breakdown for our executive team.”
Pro tip: Be specific in your prompts. Include the number of sections, data points, and the tone you want (professional, casual, educational). The more context you give, the better the output. You can always regenerate or refine specific sections after the initial generation.
Tip 4: Use AI Document Summary for Reports
This is a game-changer for remote teams that deal with research reports, meeting notes, or policy documents.
What to do: Click “AI Document Summary,” upload your file (PDF, DOCX, or TXT), and let the AI extract key information. The AI identifies main findings, statistics, and recommendations, then organizes them into an infographic layout.
Pro tip: For best results, upload clean, well-structured documents with clear headings and sections. The AI works best with documents that have a logical flow. After conversion, review and adjust the hierarchy — the AI sometimes misjudges which points are most important.
Tip 5: Organize Your Workspace for Team Efficiency
A well-organized workspace makes it easy for remote team members to find what they need without asking around.
What to do: Create separate workspaces for different teams, projects, or clients. Within each workspace, use folders to organize designs by type, date, or status. Name your designs consistently so they’re easy to search.
Pro tip: Establish a naming convention for your team. Something like “[Project] - [Type] - [Date]” — for example, “Q3 Roadmap - Infographic - 2026-08-01”. This makes searching and filtering much faster.
Tip 6: Collaborate in Real Time
Piktochart supports real-time collaboration, which is essential for remote teams working across time zones.
What to do: Share a design with your team by clicking the Share button and adding team members. They can edit simultaneously — changes appear in real time. Use the comment feature to leave feedback on specific elements without changing the design.
Pro tip: For async collaboration, use the comment feature to tag team members with @mentions. They’ll receive notifications and can respond when they’re online. This is especially useful for teams spread across multiple time zones.
Tip 7: Leverage Data Visualization
Piktochart’s data visualization tools are among the best in its category. Charts, graphs, and maps make your infographics more impactful.
What to do: Add a chart element to your design and connect it to your data. Piktochart supports bar charts, line charts, pie charts, donut charts, and maps. You can enter data manually or import from Google Sheets for live updates.
Pro tip: For recurring reports, connect your charts to Google Sheets. When the source data changes, your Piktochart design updates automatically. This is perfect for weekly or monthly reports that use the same data structure.
Tip 8: Choose the Right Export Format
Piktochart offers three export formats, each suited for different use cases. Choosing the right one ensures your visuals look their best.
What to do:
- PNG: Best for social media, email, and web use. Available on all plans.
- PDF: Best for reports, client deliverables, and printing. Requires Business plan.
- PPT: Best for presentations and meetings. Requires Business plan.
Pro tip: If you need to include your Piktochart visuals in a slide deck, export as PPTX for editable slides, or as high-resolution PNG for static images. For client-facing documents, always use PDF to preserve formatting across devices.
Tip 9: Create and Share Team Templates
Shared templates are the backbone of a consistent visual communication strategy for remote teams.
What to do: After creating a design that works well, save it as a team template. Go to Template > Save as Team Template. Add a clear name and description so team members know when to use it. Organize templates by use case in your workspace.
Pro tip: Create templates for your most common use cases: weekly standup reports, client updates, project kickoff decks, and onboarding guides. Review and update your template library quarterly to keep it fresh.
Tip 10: Establish a Visual Communication Workflow
The most successful remote teams don’t just use Piktochart — they have a repeatable workflow for creating, reviewing, and sharing visual content.
What to do: Define a workflow that works for your team:
- Create: Team member creates a design using a team template or AI generator
- Review: Share with stakeholders for feedback via comments
- Approve: Final review and approval by the designated reviewer
- Export: Export in the appropriate format
- Distribute: Share via Slack, email, or your knowledge base
Pro tip: Use Piktochart’s permission controls to streamline the review process. Set designers as editors, stakeholders as commenters, and executives as viewers. This keeps the workflow organized and prevents accidental edits.
Putting It All Together
These 10 tips build on each other. Start with Tip 1 and 2 (templates and Brand Kit) to set up your foundation. Add Tips 3 and 4 (AI features) to accelerate content creation. Use Tips 5-7 (workspace organization, collaboration, data visualization) to build team workflows. Finally, Tips 8-10 (exports, templates, and workflow) will help you scale your visual communication strategy.
According to McKinsey’s 2024 State of Remote Work report, teams that invest in visual communication tools report 20% higher collaboration efficiency. Piktochart is a tool that can help your team achieve that — but only if you use it strategically.
The key takeaway? Don’t just use Piktochart as a design tool. Use it as a team communication system. When everyone on your team knows how to create, share, and maintain visual content, your remote work becomes measurably more effective.
